Process and document flow management

We collect hundreds of documents every day. They flow to us from different places, at different times and usually in a different format. Their subject is usually not the same. It is becoming increasingly difficult to analyze them effectively – remember about the context, determine their purpose, the reliability of the information contained in them, the interrelations between them and the actual value they bring for the whole organization.

Challenge: too much information

We not only collect hundreds of documents every day, but we also lose them “forever” or “for a moment”. Employees make mistakes, and cooperation between departments sometimes is not as efficient as we would expect. While building a competitive advantage, we cannot allow this, just as we cannot allow inefficient communication. There are more and more questions: How can data security be ensured? How can the efficient flow of information be ensured? How can a team that insists on saying: “we have always been doing it that way, change is unnecessary” be convinced that a transformation is needed? How can we get to know what we should know and not spend too much time on it?

Solution: capturing the specificity

The solution is the introduction of an electronic flow of documents that will accurately reflect the functioning of the entire organization. It will be based on the knowledge of the specificity of individual processes and the dependencies occurring between them. Thanks to this, you can be sure that your documents are safe, and finding them in both physical and electronic archives will not take more than a few minutes. Choose cooperation and efficient communication - search, analyze, process and visualize data. Draw conclusions that will allow you to grow constantly.

What benefits can you enjoy?

improved security of data collection and storage

acceleration and improvement of internal communication

reduction of the time of document flow by 36%

limiting problems related to the loss of documents by nearly 97%

reduction of document search time by 83%

improved security of data collection and storage

acceleration and improvement of internal communication

reduction of the time of document flow by 36%

limiting problems related to the loss of documents by nearly 97%

reduction of document search time by 83%

  • References

    I rate the cooperation with eq system specialists very highly - a very professional team with extensive expertise and knowledge of the details (challenges and limitations) of our industry. The people we worked with were always eager to listen to our suggestions and to answer many questions. In particular, I value eq system for their “honest approach” - if they think that some functionality is not needed, they simply advise against it. I recommend eq system to everyone who is looking for a reliable and honest business partner

    Michał Piotrowski IT Director, Kuehne + Nagel
  • References

    eq system specialists are people with many years of experience, which could be seen at every stage of the project. Their extensive competences have allowed us to precisely define the individual requirements of our organization and to effectively implement the corresponding solutions.

    Jarosław Borzyński HR Manager, Multikino S.A.
  • References

    My assessment of our current cooperation with the specialists at eq system is very good. The level of competence of the people we work with is impressive, just like their approach, both to the project itself and to our specialists. The implementation of this project is based on close cooperation between our companies, which makes me very happy. After completing the analytical project, we were still getting all the details of the concept - eq system specialists once again assured us that our decision to cooperate with them was a good business decision.

    Anna Grupińska-Miężał Representative of the Management Board of GELG Sp. z o.o.
  • References

    First, I would like to mention that as early as at the audit stage, eq system specialists solved our problems, which we had been unable to cope with for several years - not because we did not have the proper knowledge, but because we lacked the right tools. The cooperation with eq system was very efficient, and we received almost immediately the additional materials and information that we asked for. All the employees of Huf Polska, who were to be involved in the audit, received the agenda with the expected time in advance. We also appreciate the fact that, as a result of the audit, a detailed concept was created, which constitutes an annex to the concluded contract. It includes all our expectations and a proposal to meet them.

    Tomasz Wiącek Lean Manufacturing Manager, Huf Polska Sp. z o.o.
  • References

    What convinced us to cooperate with eq system was the way the company's experts presented the solution. Everything was at the highest level - competence, knowledge of our industry and the solution itself. None of the questions we asked were left unanswered. There was a priority effect - a good presentation which projected on all subsequent elements – that was our reference point.

    Ewa Leszczyńska - HR and Payroll Manager, Rosti Poland Sp. z o.o.
  • References

    In the choice of the system, our previous experience in cooperation with the company, eq system, was not insignificant. Starting from the webinar about APS, which for us was the beginning of practical learning about Asprova and eq system, through the workshop organized for the planners in our company, to the preparation of pre-implementation analysis, the company showed professionalism and experience. When working with eq system, we also value the process approach of the consultants, which is particularly important in the area of planning and constitutes the prognosis of the project’s success.

    Tomasz Skrzypczak Head of the Production Preparation Department, Solaris BUS & Coach S. A.
  • References

    During the many years of our cooperation, eq system specialists have often proved that they know the production processes in the smallest detail. What’s more, they are people who can look at the company as a whole, not as separate elements. As a result, they are able to predict the consequences of the implemented improvements on the functioning of the entire organization, and thus prepare it to use the potential of the introduced changes. Therefore, we had no doubts about the choice of a company that would help us improve the data analysis processes.

    Przemysław Fernówka - Representative of the Management Board for IT Systems

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