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XPRIMER.WFA

Working time planning
based on advanced
algorithms taking account
of your business realities

Working time planning based on advanced algorithms taking account of your business realities
XPRIMER.WFA

XPRIMER.WFA - optimising employee time scheduling according to the needs of your business

Creating of work schedules can be made even more efficient and tailored to the peculiarities of company by using specific planning scenarios in which algorithms prepare the most optimal plan versions according to set criteria.

XPRIMER.WFA enables, among other, creating of work schedules according to business needs, set priorities, simulations of work schedules and the automatic consideration in staff planning of sudden changes occurring in the market.

With XPRIMER.WFA, you significantly reduce the labour intensity of the planning process, and the possibility to carry out plan simulations allows you to choose the best version of the plan.

The use of planning algorithms in XPRIMER.WFA means:

Automate the employee time scheduling process in your organisation, increasing the efficiency and convenience of your team.

Saving time

Staffing balancing based on knowledge of actual staff demand (including other forms of employment, b2b, temporary) translates into a significant reduction in the time needed to prepare an appropriate work plan.

Cost reduction

Automated scheduling reduces the administrative costs associated with the work scheduling process and the costs of substitutions/overtime caused by scheduling without consideration of the required staffing.

Higher productivity

Advanced time scheduling ensures that the right staff with the right competences are in the right place at the right time to complete tasks.

Greater flexibility

The use of planning scenarios allows schedules to be adapted quickly to changes resulting from the market environment.

Achievement of goals

Creating many different versions of schedules gives knowledge of the consequences/effectiveness of a particular scenario and the ability to choose the best option.

Effective managers

Planning using the most optimal scenarios enables managers to concentrate on tasks resulting from their responsibilities/competencies.

See how XPRIMER.WFA works in practice

Explore the functionalities of XPRIMER.WFA

Ensure task completion with optimal staffing

The starting point for scheduling working time according to the selected strategies is the number of employees required to complete production/customer service tasks.

Demand data can be imported or entered manually based on actual tasks or historical data.

Create scenarios tailored to business objectives

When starting an automatic scheduling operation, the user builds scenarios containing an appropriate number of scheduling strategies created from selected criteria parameterised to the needs of the organisation and defines their importance. Such criteria can be, for example: even scheduling of Sundays, Saturdays, holidays, compliance with the employee’s default shift, even distribution of the monthly norm in a given period and selected parameters from the employee’s file, e.g. hourly rate, employee skills, availability and roster requests.

Additionally, the scheduling algorithm applies user-selected verifiers in the scheduling (e.g. verifier for public holidays, weekend working system, minimum number of scheduled hours per day, or verifiers resulting from additional industry regulations or the organisation’s business rules).

The established criteria with their assigned weights and verifiers are an element of the working time planning strategy on the basis of which the planning algorithm creates the schedule.

It is possible to create and save scenarios with different strategies containing criteria and verifiers, so that when planning schedules, the user chooses the scenario that is most appropriate to the business objectives.

Adapt schedules to a dynamically changing situation

Once the algorithm has created a work plan, the user assesses whether a roster based on the defined strategy is in line with staffing requirements. As changes occur (e.g. unscheduled absences), the system immediately indicates staffing shortages and the user can react accordingly by changing the scenario and creating a new version of the plan.

Choose the most optimal version of the work plan

The algorithm allows you to repeatedly execute the planning operation and check how the staffing requirements are met for each scenario and how the assumed tasks will be carried out.

Depending on the number of employees and the complexity of a given scenario, a new roster is ready in a few minutes, at most.

Simulations of the plans allow you to predict the consequences of the application of a given scenario for the fulfilment of tasks in the context of the company’s business objectives.

See how XPRIMER.WFA works in practice

Explore XPRIMER user reviews

Thanks to the cooperation with eq system, we have received tools not only for managing working time or employee competences. We have looked at our processes comprehensively, on the one hand increasing the efficiency of our resources and meeting the needs arising from orders, and on the other hand being flexible with the needs of the employees themselves. XPRIMER is a platform that teaches users to take a broad view of organisational processes and provides the necessary information to support quick and accurate business decisions.

To summarise our cooperation with eq system to date, I would like to emphasise the mutual partnership element. We were and are treated as partners whose needs are important. The changes made to the system are so intuitive that the user can cope on their own, and our requests are resolved fast and in a fully professional manner. Implementing a system is easy, but getting a satisfied customer is the real art that eq system succeeds in.

XPRIMER makes our personnel management activities even more efficient. Its extensive functionality enables us, among other things, to plan working hours precisely, ensuring optimum availability of employees in cinemas. Schedules are created quickly, key variables (including employee availability and competence, compliance with the Labour Code and internal regulations) are automatically taken into account during the scheduling process, and all required data is transmitted fully electronically. XPRIMER has significantly improved the comfort and efficiency of both employees in cinemas and management.