Employee Portal
providing intuitive and efficient
employee self-service
Proper employee communication increases productivity and employee satisfaction and ensures that tasks are carried out accordingly. The use of employee self-service in internal communication further streamlines HR processes, reinforces positive Employer Branding and addresses the needs of a new generation of employees towards modern working tools.
The Employee Portal at XPRIMER.HRM enables access to key employee information anywhere and anytime via a web browser, employee kiosks and a dedicated mobile application.
streamlining key activities through a user-friendly interface on the web browser, employee kiosks and mobile app.
providing dedicated and personalised access by logging in with a badge, card reader or using biometrics.
enabling the submission of requests, verification of holiday plans, rosters, T&A registration, downloading of pay slips, tax declarations, etc.
automatically synchronising employee data and requests with the HR process system.
taking into account the specific characteristics of the company, its processes and the needs of its employees.
supporting remote working, with flexible working hours, relieving the HR department of administrative work.
Reducing the number of administrative activities and the time required for them optimises the costs of handling processes and increases the efficiency of the HR department.
Direct access to all relevant information for the employee, the ability to track the status of requests and a notice board, as well as a powerful search engine, improves the flow of information within the company.
Enabling employee autonomy and immediate access to always up-to-date data and documents means higher levels of employee satisfaction.
Using the built-in employee self-service functionality within the HR management platform allows for a more streamlined data collection process.
Eliminating paper documentation reduces the time and cost of process execution, minimises the risk of lost documents and increases the level of data security.
The Employee Portal supports work in organisations with distributed structures and multi-company entities, helping to standardise procedures and processes.
Contact us and arrange a meeting, during which we will present how XPRIMER.HRM works.
XPRIMER provides online access to key information via a web browser, employee kiosk and dedicated mobile app. The interface of the portal can be personalised according to the needs of the users and the organisation.
Employee kiosks, popular where there is limited network coverage or there are restrictive sanitary requirements (e.g. food or pharmaceutical industries), most often take the form of touch-screen panels, which are accessed by logging in with access data, by applying T&A cards or by using biometrics.
The mobile app enables employee self-service directly from a mobile device (smartphone, tablet). The user can access information and applications not only from anywhere – but also at any time.
Employee self-service includes the possibility of submitting requests, e.g. for holidays, overtime, private or business trips, remote working, or requests for necessary certificates and documents, as well as requests for materials necessary for work. Employees can download their pay slips or TAX declarations at any time and from any place (generating a confirmation for the HR Department that the declarations have been downloaded). They can also see their work schedules, the balance of hours worked in a given pay period, T&A readings, the available amount of leave.
The system offers the possibility to define lists of requests and assign them to the relevant groups of employees.
Requests are automatically sent to the relevant persons in accordance with the defined path of the circulation of documents and requests.
XPRIMER allows you to freely define the document workflow and acceptance path, reflecting your company’s processes.
By default, once a request is submitted in XPRIMER, it goes to a supervisor or a person defined in the request acceptance process. The supervisor can accept or reject the request of the employee, who receives feedback on the status of the request.
If the execution of the request requires the action of other people, it is sent further according to the defined path, and the employee has an overview of the different stages of execution.
At XPRIMER, the Employee Portal panel intended for managers is expanded with more functionality. In addition to accepting or rejecting requests, supervisors have control over their subordinate employees by viewing data on planned and completed holidays, absences (excused, unexcused), overworked and underworked hours, etc.
Managers use the Employee Portal to conduct periodic or annual appraisals. It also has the ability to create statements and reports for business analysis.
A system of automatic notifications and messages reminds employees of expiring medical examinations or training (including health and safety).
XPRIMER supports the organisation in automating and streamlining HR service processes. Thanks to the employee self-service functionality, it is possible, for example, to handle business trips, starting with the creation of a business trip order or submission of a business trip request, through the approval process, and ending with the settlement of the business trip and linking all settlement documents to it.
The data entered by the employee for settlement, after approval by the superior, are automatically transferred to the HR and payroll system.
XPRIMER guarantees easy and fast internal communication, thanks to a bulletin board and a powerful search engine.
On the bulletin board, the user can very quickly raise issues of interest and indicate persons to be discussed thanks to quick abbreviations (e.g. @JanKowalski), and thanks to the powerful search engine, an employee will find the information he or she needs in a matter of seconds. This could be contact details of other employees or access to up-to-date document templates, instructions, internal regulations.
Contact us and arrange a meeting, during which we will present how XPRIMER.HRM works.
Our experts are at your disposal
Define your needs – we will do the rest.
tel.+48 32 420 74 20
kontakt@eqsystem.pl
eq system sp. z o.o.
ul. św. Antoniego 50
41-303 Dąbrowa Górnicza
NIP 629 22 63 139
KRS 0000175772
REGON 278119464
eq system technology sp. z o.o.
ul. św. Antoniego 50
41-303 Dąbrowa Górnicza
NIP 637 01 02 776
KRS 0000108452
REGON 270535105
BDO 000308806
eq system consulting sp. z o.o.
ul. św. Antoniego 50
41-303 Dąbrowa Górnicza, Poland
NIP 6793096787
KRS 0000486510
REGON 122987434
eq system scandinavia oy
tel. +358 40 5570411
kari.juntunen@eqsystem.fi
Copyright © 2019 by eq system. All Rights Reserved.
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